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Signoles, A.; Bitoun, C.; Valderrama, A.: Implementing FRBR to improve retrieval of in-house information in a medium-sized international institute (2012) 0.00
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Abstract

The International Institute for Educational Planning (IIEP) is a specialized institute of UNESCO which undertakes training and research in the field of educational planning and management. IIEP disseminates publications which are the outputs of its research findings. The Documentation Centre is responsible for the maintenance and upkeep of several databases. In-house databases include a projects database, consisting of activity records (updated by administrative and research staff), and a grey literature document database and reference archive (mission reports, lessons, masters' papers). The latter contains heterogeneous, multilingual documents which are the outputs of activities. The external database is a publicly accessible bibliographic database which follows AACR. The databases are separate which results in a loss of information. The process was undertaken within the wider context of reorganizing internal cataloguing rules to comply with changing international standards. The objective is to make IIEP's various databases interoperable by factorizing the fragmented elements and reconciling heterogeneous data from multiple sources (different contributors, indexed and non-indexed content). The choice of FRBR can be explained due to the appropriateness of an access point by work. On an information level, it allows the user to optimally retrieve resources through connections between the works. On an institutional level, it would enable the history and evolution of activities and their outputs to be traced. The FRBRized catalogue would be enriched through inter-database relationships and would offer fuller records. The first step was to establish the users' different needs and to develop a typology of the data to be processed. Methodology used was based on the FRBRer model. Then, identifying the entities enabled the work and its levels, the attributes of each group and the relationships to be determined. To account for the processes of time and the complexity of the levels of work, FRBRoo and CIDOC-CRM models were envisaged. Finally, an FRBRoo model was developed.