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Abstract

The employees of an organization often use a personal hierarchical classification scheme to organize digital documents that are stored on their own workstations. As this may make it hard for other employees to retrieve these documents, there is a risk that the organization will lose track of needed documentation. Furthermore, the inherent boundaries of such a hierarchical structure require making arbitrary decisions about which specific criteria the classification will b.e based on (for instance, the administrative activity or the document type, although a document can have several attributes and require classification in several classes).A faceted classification model to support corporate information organization is proposed. Partially based on Ranganathan's facets theory, this model aims not only to standardize the organization of digital documents, but also to simplify the management of a document throughout its life cycle for both individuals and organizations, while ensuring compliance to regulatory and policy requirements.

Footnote

Vgl.: http://ieeexplore.ieee.org/Xplore/login.jsp?reload=true&url=http%3A%2F%2Fieeexplore.ieee.org%2Fiel5%2F4755313%2F4755314%2F04755480.pdf%3Farnumber%3D4755480&authDecision=-203.

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Content

This paper describes part of a current research investigating the feasibility of creating a faceted and multi-viewed knowledge organization system (KOS) for administrative document organization in online environments. Preliminary findings support the faceted and multi-viewed classification as a promising altemative to the hierarchical paradigm for personal administrative electronic documents organization. Further analysis about identification of semantic relations between facets to reduce number of facet descriptors is required. Technical improvements are also needed to enhance the faceted navigation interface used within the pilot test.

Series

Advances in knowledge organization; vol.11

Source

Culture and identity in knowledge organization: Proceedings of the Tenth International ISKO Conference 5-8 August 2008, Montreal, Canada. Ed. by Clément Arsenault and Joseph T. Tennis

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Abstract

Purpose - This research project aims to provide a new visual representation of the Artefacts Canada digital collection, as well as a means for users to browse this content. Artefacts Canada Humanities is a database containing approximately 3.5 million records describing the different collections of Canadian museums. Design/methodology/approach - A four-step methodology was adopted for the development of the faceted taxonomy model. First, a best practice review consisting of an extensive analysis of existing terminology standards in museum communities and public web interfaces of large cultural organizations was performed. The second step of the methodology entailed a domain analysis; this involved extracting and comparing relevant concepts from terminological authoritative sources. The third step proceeded to term clustering and entity listing,which involved the breaking-up of the taxonomy domains into potential facets. An incremental user testing was also realized in order to validate and refine the taxonomy components (facets, values, and relationships). Findings - The project resulted in a bilingual and expandable vocabulary structure that will further be used to describe the Artefacts Canada database records. The new taxonomy simplifies the representation of complex content by grouping objects into similar facets to classify all records of the Artefacts Canada database. The user-friendly bilingual taxonomy provides worldwide visitors with the means to better access Canadian virtual museum collections. Originality/value - Few methodological tools are available for museums which wish to adopt a faceted approach in the development of their web sites. For practitioners, the methodology developed within this project is a direct contribution to support web site development of large cultural organizations.

Footnote

Beitrag in einem Special Issue: Content architecture: exploiting and managing diverse resources: proceedings of the first national conference of the United Kingdom chapter of the International Society for Knowedge Organization (ISKO)

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Abstract

This communication describes part of a current research carried out at the Université de Technologie de Troyes and funded by a postdoctoral grant from the Fonds québécois de la recherche sur la société et la culture. Under the title "Design and evaluation of a faceted classification for uniform and personal organization of administrative electronic documents", our research investigates the feasibility of creating a faceted and multi-points-of-view classification scheme for administrative document organization and retrieval in online environments.

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Abstract

A database supports legal research by matching a user's request for information with documents of the database that contain it. Indexes are among the oldest tools to achieve that aim. Many legal publishers continue to provide manual subject indexing of legal documents, in addition to automatic full-text indexing, which improves the performance of a full-text search.