Search (56 results, page 3 of 3)

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Source

ACM transactions on information systems. 13(1995) no.3, S.237-268

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Abstract

Traces the development of the ISO 9000 standard for maintaining quality systems in record management. The firts comprehensive standard was developed by the Australian Standards Institute. This standard, with the exception of normative references, which are international, is being ratified to full ISO standard and will be published in 1998. Outlines the standard. Records managers should use this standard to raise their organizational profile

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Source

Knowledge organization, information systems and other essays: Professor A. Neelameghan Festschrift. Ed. by K.S. Raghavan and K.N. Prasad

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Abstract

Important legacy paper documents are digitized and collected in online accessible archives. This enables the preservation, sharing, and significantly the searching of these documents. The text contents of these document images can be transcribed automatically using OCR systems and then stored in an information retrieval system. However, OCR systems make errors in character recognition which have previously been shown to impact on document retrieval behaviour. In particular relevance feedback query-expansion methods, which are often effective for improving electronic text retrieval, are observed to be less reliable for retrieval of scanned document images. Our experimental examination of the effects of character recognition errors on an ad hoc OCR retrieval task demonstrates that, while baseline information retrieval can remain relatively unaffected by transcription errors, relevance feedback via query expansion becomes highly unstable. This paper examines the reason for this behaviour, and introduces novel modifications to standard relevance feedback methods. These methods are shown experimentally to improve the effectiveness of relevance feedback for errorful OCR transcriptions. The new methods combine similar recognised character strings based on term collection frequency and a string edit-distance measure. The techniques are domain independent and make no use of external resources such as dictionaries or training data.

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Abstract

Purpose - This work aims to draw attention to information retrieval philosophies and techniques allied to the records management profession, advocating a wider professional consideration of a functional approach to information management, in this instance in the development of information architecture. Design/methodology/approach - The paper draws from a hypothesis originally presented by the author that advocated a viewpoint whereby the application of records management techniques, traditionally applied to develop business classification schemes, was offered as an additional solution to organising information resources and services (within a university intranet), where earlier approaches, notably subject- and administrative-based arrangements, were found to be lacking. The hypothesis was tested via work-based action learning and is presented here as an extended case study. The paper also draws on evidence submitted to the Joint Information Systems Committee in support of the University of Abertay Dundee's application for consideration for the JISC award for innovation in records and information management. Findings - The original hypothesis has been tested in the workplace. Information retrieval techniques, allied to records management (functional classification), were the main influence in the development of pre- and post-coordinate information retrieval systems to support a wider information architecture, where the subject approach was found to be lacking. Their use within the workplace has since been extended. Originality/value - The paper advocates that the development of information retrieval as a discipline should include a wider consideration of functional classification, as this alternative to the subject approach is largely ignored in mainstream IR works.

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Abstract

Large multinational corporations produce and acquire vast volumes of information in the course of their business. Information management strategies are being developed in many large organizations to manage this assett effectively, enabling the organization to achieve crucial business abjectives in addition to controlling costs. Electronic systems are being used to store the increasing volumes of information. Raises issues about the management of this information such as how the culture, organization and pace of change within the company affect the management of information, particularly this availability for use by third parties in the longer term

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Abstract

Classification of office documents is one of the administrative functions carried out by almost every organization and institution which sends and receives correspondence. Processing of this increasing amount of information coming and out going mail, in particular its classification, is time consuming and expensive. More and more organizations are seeking a solution for meeting this challenge by designing computer based systems for automatic classification. Examines the present status of available knowledge and methodology which can be used for automatic classification of office documents. Besides a review of classic methods and techniques, the focus id also placed on the application of artificial intelligence

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Abstract

Using diagrams as well as detailed descriptions of equipment and systems, the future strategies for storing and disseminating sound documents in the German Broadcasting Archives are outlined. Reasons for the choice of a digital storage and transfer system are discussed under headings such as data security and integration with other archive media. The escalating costs of continuing to use analogue technology are contrasted with the medium and long term reduction of costs envisaged with digital technology

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Abstract

Paper-based manual filing systems are inadequate to handle the flood of information found in most commercial offices and government agencies. Examples are included to delineate the dimensions of the problem. In response, imaging technology, which converts information in paper format to computer-readable binary format, is creating a multitude of electronic databases. However, imaging vendors are minimizing the difficulties of database organization. The author, drawing on personal experience, recounts instances of inadequate database organization. Because classification and indexing principles are only imparted in schools of library and/or information science, the imaging industry is highly dependent upon expertise possessed by library science graduates. In order to take advantage of this new job market, recommendations for library science students and faculty are included.

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Abstract

Different cultural, administrative and linguistic areas make knowledge organization diverse in records and archives management. The paper suggests that there are four salient differences: what knowledge organization systems (KOS) there are to achieve the goals of records and archives management, what is the moment when they are applied to organize information,what is the granularity of actions that the KOS supports and how the KOS is combined with organizational work and records processes.

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Source

Theorie, Semantik und Organisation von Wissen: Proceedings der 13. Tagung der Deutschen Sektion der Internationalen Gesellschaft für Wissensorganisation (ISKO) und dem 13. Internationalen Symposium der Informationswissenschaft der Higher Education Association for Information Science (HI) Potsdam (19.-20.03.2013): 'Theory, Information and Organization of Knowledge' / Proceedings der 14. Tagung der Deutschen Sektion der Internationalen Gesellschaft für Wissensorganisation (ISKO) und Natural Language & Information Systems (NLDB) Passau (16.06.2015): 'Lexical Resources for Knowledge Organization' / Proceedings des Workshops der Deutschen Sektion der Internationalen Gesellschaft für Wissensorganisation (ISKO) auf der SEMANTICS Leipzig (1.09.2014): 'Knowledge Organization and Semantic Web' / Proceedings des Workshops der Polnischen und Deutschen Sektion der Internationalen Gesellschaft für Wissensorganisation (ISKO) Cottbus (29.-30.09.2011): 'Economics of Knowledge Production and Organization'. Hrsg. von W. Babik, H.P. Ohly u. K. Weber

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Abstract

Reports and examines the results of a brief survey of records management training and education in some 26 countries and covering 79 institutions, conducted across the Internet in 1997 by researchers from the Archives and Records Management Programme at the University of Wales at Aberystwyth. Looks at the nees for records management training and education worldwide, and the emergence of the topic as a subset of information management, with an acknowledged impact on the systematic and efficient management of organizations. Suggests the focus of records management has shifted over the recent past from archival management of unwanted documents, to the management of electronic systems, giving records managers equal standing with other professionals in the information management field. Compares records management training in Malaysia and the UK, emphasizing that visiting consultants cannot be a substitute for courses based in universities. The survey revealed there is no standard approach to the training provided by these institutions: some are likely to reflect their archival origins, whilst others represent various streams of information studies

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Abstract

Records, as documents which provide evidence of business transactions that have taken place, are collected and preserved for as long as they are useful to the organization, or as is demanded by law. In order to be useful, however, they must be organized in such a way that they can easily be identified, located, accessed, and used, for whatever purpose. First, the records must be described by identifying the most useful salient characteristics; then, they are categorized in various ways, according to their age, function, level of confidentiality, privacy and security, and access to them controlled according to these categories. Records may be arranged by one of several ordinal systems, usually involving letters and numbers, but also color: these symbolically represent the characteristics that are considered as important descriptors. Thus, records can be accessed (or protected from access) by their category; they can be located by correspondence between terms (which may be words or numbers) used to describe characteristics and terms used in searching for particular records or records series. These principles apply to both physical and virtual records.

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Abstract

Computer users spend time every day interacting with digital files and folders, including downloading, moving, naming, navigating to, searching for, sharing, and deleting them. Such file management has been the focus of many studies across various fields, but has not been explicitly acknowledged nor made the focus of dedicated review. In this article we present the first dedicated review of this topic and its research, synthesizing more than 230 publications from various research domains to establish what is known and what remains to be investigated, particularly by examining the common motivations, methods, and findings evinced by the previously furcate body of work. We find three typical research motivations in the literature reviewed: understanding how and why users store, organize, retrieve, and share files and folders, understanding factors that determine their behavior, and attempting to improve the user experience through novel interfaces and information services. Relevant conceptual frameworks and approaches to designing and testing systems are described, and open research challenges and the significance for other research areas are discussed. We conclude that file management is a ubiquitous, challenging, and relatively unsupported activity that invites and has received attention from several disciplines and has broad importance for topics across information science.