Software for Indexing (2003)
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- Footnote
- A chapter an image indexing starts with a useful discussion of the elements of bibliographic description needed for visual materials and of the variations in the functioning and naming of functions in different software packaltes. Sample features are discussed in light of four different software systems: MAVIS, Convera Screening Room, CONTENTdm, and Virage speech and pattern recognition programs. The chapter concludes with an overview of what one has to consider when choosing a system. The last chapter in this section is an oddball one an creating a back-ofthe-book index using Microsoft Excel. The author warns: "It is not pretty, and it is not recommended" (p.209). A curiosity, but it should have been included as a counterpoint in the first part, not as part of the database indexing section. The final section begins with an excellent article an voice recognition software (Dragon Naturally Speaking Preferred), followed by a look at "automatic indexing" through a critique of Sonar Bookends Automatic Indexing Generator. The final two chapters deal with Data Harmony's Machine Aided Indexer; one of them refers specifically to a news content indexing system. In terms of scope, this reviewer would have liked to see thesaurus management software included since thesaurus management and the integration of thesauri with database indexing software are common and time-consuming concerns. There are also a few editorial glitches, such as the placement of the oddball article and inconsistent uses of fonts and caps (eg: VIRAGE and Virage), but achieving consistency with this many authors is, indeed, a difficult task. More serious is the fact that the index is inconsistent. It reads as if authors submitted their own keywords which were then harmonized, so that the level of indexing varies by chapter. For example, there is an entry for "controlled vocabulary" (p.265) (singular) with one locator, no cross-references. There is an entry for "thesaurus software" (p.274) with two locators, plus a separate one for "Thesaurus Master" (p.274) with three locators. There are also references to thesauri/ controlled vocabularies/taxonomies that are not mentioned in the index (e.g., the section Thesaurus management an p.204). This is sad. All too often indexing texts have poor indexes, I suppose because we are as prone to having to work under time pressures as the rest of the authors and editors in the world. But a good index that meets basic criteria should be a highlight in any book related to indexing. Overall this is a useful, if uneven, collection of articles written over the past few years. Because of the great variation between articles both in subject and in approach, there is something for everyone. The collection will be interesting to anyone who wants to be aware of how indexing software works and what it can do. I also definitely recommend it for information science teaching collections since the explanations of the software carry implicit in them descriptions of how the indexing process itself is approached. However, the book's utility as a guide to purchasing choices is limited because of the unevenness; the vendor-written articles and testimonials are interesting and can certainly be helpful, but there are not nearly enough objective reviews. This is not a straight listing and comparison of software packaltes, but it deserves wide circulation since it presents an overall picture of the state of indexing software used by freelancers."
