Gilliland-Swetland, A.: Electronic records management (2004)
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- Abstract
- What is an electronic record, how should it best be preserved and made available, and to what extent do traditional, paradigmatic archival precepts such as provenance, original order, and archival custody hold when managing it? Over more than four decades of work in the area of electronic records (formerly known as machine-readable records), theorists and researchers have offered answers to these questions-or at least devised approaches for trying to answer them. However, a set of fundamental questions about the nature of the record and the applicability of traditional archival theory still confronts researchers seeking to advance knowledge and development in this increasingly active, but contested, area of research. For example, which characteristics differentiate a record from other types of information objects (such as publications or raw research data)? Are these characteristics consistently present regardless of the medium of the record? Does the record always have to have a tangible form? How does the record manifest itself within different technological and procedural contexts, and in particular, how do we determine the parameters of electronic records created in relational, distributed, or dynamic environments that bear little resemblance an the surface to traditional paper-based environments? At the heart of electronic records research lies a dual concern with the nature of the record as a specific type of information object and the nature of legal and historical evidence in a digital world. Electronic records research is relevant to the agendas of many communities in addition to that of archivists. Its emphasis an accountability and an establishing trust in records, for example, addresses concerns that are central to both digital government and e-commerce. Research relating to electronic records is still relatively homogeneous in terms of scope, in that most major research initiatives have addressed various combinations of the following: theory building in terms of identifying the nature of the electronic record, developing alternative conceptual models, establishing the determinants of reliability and authenticity in active and preserved electronic records, identifying functional and metadata requirements for record keeping, developing and testing preservation
