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Source

Bulletin des bibliothèques de France. 34(1989) no.1, S.22-47

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Abstract

Until the 1980s, the handling of documentary information in business was usually split up among 4 unrelated independent departments: the library; archives; secretarial services; and reproduction/printing. The introduction of new technology allows the integration of these operations into a single system; comprising subsystems for: production of internal documents; acquisition and storage of external documents; information retrieval; archive creation and maintenance; and circulation of information between departments, based on local computer networks. In reality, not many businesses are making use of technology available to set up such integrated systems because of the lack of common standards for equipment and software, which makes internal and external communication unreliable. This problem may be resolved in the near future, as a result of discussions now in progress at international level.

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Abstract

Report of a study comparing 2 methods of indexing: LEXINET, a computerised system for indexing titles and summaries only; and manual indexing of full texts, using the thesaurus developed by French Electricity (EDF). Both systems were applied to a collection of approximately 2.000 documents on artifical intelligence from the EDF data base. The results were then analysed to compare quantitative performance (number and range of terms) and qualitative performance (ambiguity of terms, specificity, variability, consistency). Overall, neither system proved ideal: LEXINET was deficient as regards lack of accessibility and excessive ambiguity; while the manual system gave rise to an over-wide variation of terms. The ideal system would appear to be a combination of automatic and manual systems, on the evidence produced here.

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Abstract

Account of the preliminary stages in the Bibliothèque National project to produce data from the national bibliography, the Bibliographie de France, on CD-ROM. The pilot disc was produced in collaboration with the British Library, using software developed by Online Computers, and tested out in 60 establishments in 1988. Results of this experiment showed up problems in installation, and user dissatisfaction with the indexing system, formats, headings, and instruction manual. Overall, however, user feedback indicated a good market for CD-ROM, as a complement to other sources of bibliographical data. The 1st full edition, with 380.000 records covering 1975-89, was produced in May 89, and a 2nd edition is scheduled for Oct 89. Discussions are currently in hand to develop European standards for CD-ROM, to be used by all national libraries.