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Abstract

First in a series of articles on archival description. Describes the experience of French archives in the creation of thesauri with special emphasis on the following: the context within which French expertise in the description and analysis of archival documents was developed; the 3 principle thesauri currently used in French archives for the description of public administration documents, Vocabulaire de Varenne, Thesaurus W, and Priam 3; and some considerations for archivists in Quebec

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Abstract

Since the end of the 1980s, Concordia University Archives in Quebec, Canada, has indexed the minutes of the meetings of the institution's Board of Governors. A thesaurus and name authority file have been developed to support the indexing activities. Presents several theoretical concepts associated with indexing: thesaurus; authority control; content analysis; and content representation. Details the indexing tasks involved. Offers examples, combining theory and practice, demonstrating that, even with minimal resources, an indexing system can be introduced in any institution

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Abstract

Describes the principal event which have marked the movement towards standardization of archival description in Canada. Discusses the organizations responsible for creating the standards and producing 'the rule for archival description' of records whether textual, graphic, electronic or sound-based. Outlines the rules themselves and their underlying principles, and raises certain problems which accompany their application

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Abstract

Archivists have been trying for several years to facilitate and improve access to records they hold. The efforts put into the standardization of findings aids and records desription according to the Rules for Archival Description (RAD) are examples of such concern. Other methods are presently being used to maximise access. Suggests that indexing might be an efficient complementary method to improve access to records described according to RAD. Identifies and explains various factors for consideration by archivists in their reflections on this subject and which must be taken into account in order to render indexing as effective as possible. Suggests other methods archivists can implement to facilitate access