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Abstract

Since the end of the 1980s, Concordia University Archives in Quebec, Canada, has indexed the minutes of the meetings of the institution's Board of Governors. A thesaurus and name authority file have been developed to support the indexing activities. Presents several theoretical concepts associated with indexing: thesaurus; authority control; content analysis; and content representation. Details the indexing tasks involved. Offers examples, combining theory and practice, demonstrating that, even with minimal resources, an indexing system can be introduced in any institution

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Abstract

Archivists have been trying for several years to facilitate and improve access to records they hold. The efforts put into the standardization of findings aids and records desription according to the Rules for Archival Description (RAD) are examples of such concern. Other methods are presently being used to maximise access. Suggests that indexing might be an efficient complementary method to improve access to records described according to RAD. Identifies and explains various factors for consideration by archivists in their reflections on this subject and which must be taken into account in order to render indexing as effective as possible. Suggests other methods archivists can implement to facilitate access