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Footnote

Rez. in: KO 32(2005) no.3, S.135-136 (N. Bridge): "Authors of books have usually lived with their material for years before they embark on the arduous business of writing the book, followed by the revisiting during the editing and publishing processes. The indexers of their books usually have between two and four weeks to absorb the subject of the book. Even with a prior knowledge of the discipline, they are faced with the author's particular "take" on the subject and writing style, including any one of a number of ways of presenting the material. This is multiplied in complexity when the book is a multiauthored work, a collection of essays and papers, comprising several authors' differing views and individual styles. Ideally, the indexer is an expert in the subject matter of the book, perfectly matched to the book; in practice, this almost never happens. Indexers aim at producing an index that is truly reflective of the individual book and its author, a goal that often seems overwhelming when the pile of page proofs arrives with the courier, or electronically through a PDF file, hundreds of pages of closely argued text. As well as the time limit, there can be other restrictions, most commonly having to make the index fit into the number of pages decreed by the publisher, with difficult, even agonizing decisions lying ahead. Consequently, indexers can fall into a number of different traps: getting lost in a welter of detailed overindexing; or, mindful of time and space limits, indexing too broadly and simplistically, bouncing from text heading to heading, topic sentence to topic sentence. Most indexers of academic books I know, including myself, tend to fall into the first category at least with their first few indexes. Especially when the content is personally fascinating, it's easy to lose a rational, analytical approach to the content of a book, and wrest this back only with difficulty during the editing stage with the deadline looming. Do Mi Stauber's title, Facing the Text, is, thus, provocative, because that's what all indexers inevitably have to do. She knows the process: for example, at the start, the "gap between you and those pages that for a moment seems very wide" (p. 1). This sympathetic, personal tone pervades the book: the emphasis is on the personal experiences, feelings, and perceptions of indexers when confronted by the various situations thrown up by indexing; it's "I" and "you" throughout. The chapter subheadings often echo this: my tendency to lose sight of main topics is explained and diagnosed in "Lost Among the Trees" (p. 63-64). The section "Being Stuck" (p. 324-26), describes a number of reasons for this common malady, along with remedies for each, including the "Hammock Method" (p. 46). Stauber has been presenting workshops with the title "Facing the Text" since 1997, and her book reflects a friendly, listening engagement with her audience.
She divides the topics within the text to be indexed into the categories of metatopics, local main topics, and ancillary topics, followed by subheadings. The indexability of individual topics at whatever level, and their wording, absorb other chapters. Linkages among the topics - cross-references and doubleposting - arc tracked in the chapter "Connections and Access." Finally, the mechanics of indexing are contained in "Process" and "Inside an Indexer's Brain" describes her own procedure and feelings as she indexes a book from beginning to end. When I initially faced the text of this book, I felt overwhelmed, even bewildered, by the plethora of terminology, much of it Stauber's own. Further, each chapter is divided into a complex array of headings, subheadings, sub-subheadings, and more. But when I read from beginning to end, all those pieces fell into place. Stauber develops her text logically, explaining each step of the way clearly, distinguishing each detail from others, and frequently linking passages to relevant others. At every stage in the book, she illustrates with copious examples from indexes she or others have compiled. In the case of her own indexes, she describes her thought processes, her initial reactions to what she read, her decisions regarding the use of particular topics and at what level, and of her chosen terminology; and also, and often, how and why she later changed her mind as she got further into the text. This forms a candid and detailed analysis of indexing, step by step, stage by stage, complex and subtle but with a perceptibly firm connecting structure. In short, she's a good writer.
Facing the Text falls into what I call the third wave of books about back-of-the-book indexing. Each of these waves overlaps, but generally the first consists of the general manuals on indexing books (and other media): Booth, Knight, Mulvany, and Wellisch, along with chapter 18 of the Chicago Manual of Style, 15th ed. These set out the fundamental principles, conventions, or rules of indexing in a mostly impersonal, dispassionate tone. The second wave carried manuals on indexing in specific disciplines and genres: biography, medicine, law, psychology, history, genealogy, etc. The third wave, exemplified by Stauber's Facing the Text and Smith and Kells' Inside Indexing, delves into what goes through the mind of the indexer "facing the text" and putting together an index based on it. The tone is personal and subjective, the authors taking the reader through their own perceptions of the stages of indexing a book, the inevitable problems and subsequent decision making, expressed through their own reactions and reasoning. Facing the Text is not a manual where the newcomer to indexing can find immediate answers to specific problems: the first and second waves of books on indexing are designed to provide those. It's a book for the professional indexer or academic author indexing more than one book; its effect is to hone skills and refine working habits, to increase efficiency and effectiveness, to create indexes that make faithful, logical sense of the text. Newcomers, including first-time academic-author indexers, should begin with the last chapter "Inside an Indexer's Brain," then the second-to-last chapter, "Process"; in fact, I would suggest that any reader begin with "Inside an Indexer's Brain," for its introduction to the terminology and the overall look at indexing, from the first to the last page of the text to be indexed. As one would expect, the index to Facing the Text is comprehensive; in fact, exhaustive, and admirably detailed. The personable, conversational tone continues here, with entries such as "Subheadings/creating as you go" and "Notes to yourself." Of course, "Being stuck" is there as is, and also helpfully doubleposted as "Stuckness strategies." Finally, and on a relatively small note, this is a nicely designed book. Not only is it laid out for looks, it's laid out for use. The type is a friendly size, and the complex structure of headings, subheadings, and sub-subheadings is rendered immediately intelligible by the well-chosen fonts. My only criticism concerns the tightness of the binding; manuals should lie flat, without having to be anchored on each side with paperweights."

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Source

Indexer. 22(2001) no.3, S.123-127

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Abstract

The explosion in personal computing and in computer technology has brought a wealth of opportunities for indexers. Annually, traditional publishers produce numerous books on computer topics, while software and hardware companies constantly issue new products with manuals that require indexes. Indexers can find work with these high-technology publishers or can subcontract with technical documentation firms or with freelance technical writers. The range of audiences for computer-related documents is wide and varied, as is the range of topics. These documents are not limited to end-user software manuals, but include programming, Internet, and networking topics among others. Hardware companies, in addition to computer manufacturers, are also a good potential source of clients. Many hardware products have a sizeable software component that requires its own set of indexed manuals. There are advantages and disadvantages to working with high-technology companies (and their contractors) vs. working with traditional publishers. It is simply a matter of personal taste which type of client you prefer. I have truly enjoyed working with both.

Issue

Beyond book indexing: how to get started in Web indexing, embedded indexing and other computer-based media. Ed. by D. Brenner u. M. Rowland.

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Footnote

Rez. in: Indexer 22(2000) no.1, S.51 (R. Davis)

Issue

2nd ed.

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Abstract

When the Web was invented, it was touted as a novel nonlinear medium for the written word. No longer would we be constrained by linear presentations! Hyperlinks would allow us to jump haphazardly from page to page, chapter to chapter, idea to idea! Texts would no longer need to run from beginning to end! This is misleading. A printed book is also multidimensional and potentially nonlinear. We can open it to any page, from any other page, for any reason. We can open several books at once. In fact, what makes a book special is its combination of linear structure (the order of the words) and nonlinear physicality (the bound papers). This linear/nonlinear duality is enhanced further by the index, which maps linearly sequenced pages in a nonlinear, informationally ordered structure (architecture). In truth, the online environment is crippled by an absence of linear structure. Imagine selecting a hard cover book, tearing off the covers, ripping pages into small pieces, and throwing them in a box. That box is like a computer file system, and the paper scraps are Web documents. Only one scrap can be retrieved from the box at a time, and it must be replaced before another can be accessed. Page numbers are meaningless. Global context is destroyed. And without page numbers or context, what happens to the index?

Issue

Beyond book indexing: how to get started in Web indexing, embedded indexing and other computer-based media. Ed. by D. Brenner u. M. Rowland.

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Abstract

The aim of the study was to examnine the current practices in the indexing of personal names in philosophical books published in India, UK and USA; and to study and compare various standards on indexing and the treatment of personal names with notes on typographical distinctions used in these indexes

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Abstract

The Gladstone diaries (1825-1896) consist of 13 volumes of text recording much of the political and cultural history of the 19th century. Its index, which is in 3 parts published in a separate volume of 862 pages, was compiled using 'ingres' database software so as to allow searchers easily to find the 20.500 people, the 22.000 book and periodical titles, the 550 cabinets, the 3.000 letters and the mass of political and personal detail which the diaries contain

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Abstract

The author Lewis Carroll produced humorous indexes to his late novels, childhood magazines, and to Tennyson's poem 'In Memoriam'. He also produced an indexing system for his personal correspondence. Details the procedure he followed in this letter register and reports on a study of it which shows that he employed, in embryonic form, 20th century database concepts

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Abstract

Describes the differences between to indexing standards: BS 3700 and ISO 999, and discusses their relevance and practicality. Topics covered include: terminology, quality, consistency, singular or plural terms, personal names, elided numbers, filing rules, arrangement of subheadings, presentation of indexes, cross-references, and the layout of set out and run-on subheadings

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Abstract

The index to the second edition of The Canadian Encyclopedia was prepared on an IBM PC-XT personal computer using the IBM Professional Editor, custom programs written in IBM Pascal, and TeX a high quality typesetting program developed by Donald E. Knuth of Stanford University in California. The entries were chosen and keyed in by the indexer, and then alphabetized, formatted, and typeset by the computer. An unusual data entry format together with good typesetting software made possible the delivery to the printer of the 372 page camera ready index less than two weeks after the indexer received the final pages of text. TeX provides fully automatic pagination.

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Issue

2nd ed.

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Source

Ranganathan's philosophy: assessment, impact and relevance. Proc. of the Int. Conf. organised by the Indian Library Association an co-sponsored by Sarada Ranganathan' Endowment for Library Science. Ed.: T.S. Rajagopalan

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Source

Ranganathan's philosophy: assessment, impact and relevance. Proc. of the Int. Conf. organised by the Indian Library Association an co-sponsored by Sarada Ranganathan' Endowment for Library Science. Ed.: T.S. Rajagopalan

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Source

Indexing: the state of our knowledge and the state of our inorance. Proc. of the 20th Annual Meeting of the American Society of Indexers, New York, 13.5.1988. Ed.: B.H. Weinberg

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Indexing: the state of our knowledge and the state of our ignorance. Proc. of the 20th Annual Meeting of the American Society of Indexers, New York, 13.5.1988. Ed.: B.H. Weinberg

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Indexing: the state of our knowledge and the state of our ignorance. Proc. of the 20th Annual Meeting of the American Society of Indexers, New York, 13.5.1988. Ed.: B.H. Weinberg

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Indexing: the state of our knowledge and the state of our ignorance. Proc. of the 20th Annual Meeting of the American Society of Indexers, New York, 13.5.1988. Ed.: B.H. Weinberg

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Indexing: providing access to information: looking back, looking ahead; proceedings of the 25th Annual Meeting of the American Society of Indexers, Alexandria, VA, May 1993. Ed.: N.C. Mulvany

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Indexing: providing access to information: looking back, looking ahead; proceedings of the 25th Annual Meeting of the American Society of Indexers, Alexandria, VA, May 1993. Ed.: N.C. Mulvany

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Indexing, providing access to information: looking back, looking ahead. Proceedings of the 25th Annual Meeting of the American Society of Indexers. Ed.: N.C. Mulvany